Workflows and Notifications
123-Works provides pre-configured simple workflows to automate tasks and get approvals for expenses, timesheets and leave. Our workflow builder enables customers to create more complex workflows to suit their business needs.
Notifications can be sent out based on the type and status of information being handled by a workflow and notifications can use methods including Email and Push notifications to the 123-App.
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Workflows
One of the great strengths of 123-Works is the automation workflow engine to power your 123 eco system. With pre-configured workflows to get you up and running or create your own workflow using our graphical interactive workflow builder.
Workflows start with a trigger which you can drag and drop on to the builder and these include - eg when an expense has been submitted run the expense workflow.
Tailored workflows to suit the individual
123-Works allows for multiple workflows to be in place so the records submitted by your different teams can go thruogh an alternative workflow. Great for management teams and external teams which might require additional sign off
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Record Validation
To speed up the approvals process, 123-Works has validation checks for our HR modules - expenses, timesheets etc to ensure that the information provided will not get rejected due to mistakes entered by the user.
Auto-Approval
For senior managers auto-approval is the way to go. Simply submit a leave request with auto-approval ticked will ensure that no workflow is required. Auto-approvals feature is secured using the 123 Golden tickets so only specified people will be allowed to use the auto-approval feature.
Approvals step
Each stage of the workflow can be assigned to an individual, job role or team to approve the record. If a team is assigned to approve then any member of the team can do so.
Approvers unavailable? No problem. With 123-Works workflow, administrators can just add an alternative approver to temporarily approve instead of the unavailable approvers.
Rejection step
During the approvals step an expenses and other record may be rejected back to the author. 123-Works provide commenting so approvers can add a comment and explain the reason for the rejection so that the author can fix and problems and re-submit for approval.
Approving and Notifications
Reducing the effort required by managers to check and approve expense requests, the system will automatically validate all requests based on business requirements.
Fremium users are automatically setup with basic approval handling and your service users will be notified when their absense request has been approved or rejected. Upgrade to include workflows to enable multi-stage approvals.
One-click is all it takes to approve or reject a expense request and all actions are recorded for auditing. Employees will see their approved holiday on their calendar and any rejected requests can be edited and re-submitted as appropriate.
One-click Approvals
Reporting
Our advanced reporting system makes it easy for managers to find the information they need. The workflow pipeline details all records currently going through a workflow along with the current status and names of individuals involved in the process.
We provide the tools to ensure your workflows run smoothly.
Information is everything
Customisable
All of our products are built for enterprise-level applications and then scaled to suit the size of your organisation by removing unecessary features and focusing on what matters to you. It's easy to upgrade your 123-Works account as business requirements grow to encompass more advanced features already waiting for you.
The 123-Works workflow engine can be as simple as you want or you can create more advance workflows as required.
Fully scalable to suit small, medium sized and enterprise-level global organisations requiring advanced features like multi-company/regions and allocation to contracts/projects, tailored workflows for different users and teams.
Scales to suit your organisation
Getting Started
Setup your system for free using our premium account today, invite service users and embrace a new easier approach to online expense management.
Activity Packs : HR Essentials
123-Works Activity packs are a great way to get all of the features you need to manage HR in your organisation.
HR Essentials includes Expenses, Timesheets, Forms and Workflows to administer all aspects of your online HR self-service operation.
