Streamline Your Subcontractor Applications and Payments
The 123-Works online subcontract management system makes subcontract management easy with intuitive order entry and applications processing, clear reporting and easy to use approvals process.
A cloud solution offering a tailored approach to subcontract management for organisations of all size while addressing the needs of today's workforce.
Drag and drop your order to start, generate a payment schedule, approve internally prior to making the order available to the subcontractor.
Signup for your free account today and we'll have you setup in under a minute!
Subcontract Management
Manage your subcontract projects from start to finish with intuitive setup making for a far simpler and quicker system to interact with your contracts teams and subcontractors.
123-Works provides a platform for your subcontractors to self-service their applications process.
Empower your employees and subcontractors today
Creating the order
This is the start of the subcontract management process, having previously added your subcontractors and contracts.
Subcontract Order
Start by creating basic order details and select the contract and subcontractor. Our system will automatically highlight any issues relating to the contract or subcontractor selected.
Drag and drop an existing order and setup the Measured Works from excel or create a new one and add all of the details of the order including main and subsections.
Payment Schedule
Generate a payment schedule automatically from a starting date and preset configurable offsets for payment notice day, payless notice day, applications due etc. The payment schedule will higlight any dates which fall on a weekend so can be modified accordingly.
Subcontractor
Once the order has been setup, click the Submit button to apply through a workflow for approval via your contracts teams. Once approved the order can be automatically 'published' so that your subcontractor gets a notification immediately or hold off and publish to the subcontractor at a time that suits.
Your subcontractor will sign-in and view the order and make their first and subsequent payment applications all through the self-service portal. Your contracts team are notified as each new subcontract payment application is added for review, comment and payment.
Subcontract applications includes great features: upload supporting documents/images/video to the overall application or against individial contracted works line items along with comments in support of the application.
Validation and quality checks are built-in ensuring accurate cost entry, mandatory comments where required and auto-highlighting any areas for your teams to address promptly.
Payment Schedule
Approving and Notifications
Reducing the effort required by managers to check and approve subcontract order, the system will automatically validate all requests based on business requirements.
Fremium users are automatically setup with basic approval handling and your contracts team have visibilty to a history log to see who approved the order. Multi-stage approvals is ready to go.
Notifications are sent via email and push notifications to the 123-Works App.
One-click Approvals
Reporting with Awareness Intelligence
Our advanced reporting system makes it easy for managers and contracts team to find the information they need.
We provide the tools for all team members to be notified of late applications and other issues which can arise during the subcontracting process.
Awareness intelligence enables senior managers to only be notified of high value contracts or more urgent situations ensuring they only see the things which are important to them.
Information is everything
Subcontract Applications
Invite your subcontractors on to 123-Works to enable them to sign in to your system.
Subcontractors receive notifications via email when a new order has been published to them and they can quickly review the order.
Subcontractors can easily select a contract/application period and create their application. Add values against the application, upload photos and other supporting documents and add comments.
Applications along with Variations are submitted into their own approval process. Contracts teams are notified in order to review the application, add additional comments and proceed to creating a Payment Notice or Pay less notice.
Payment/Payless notices will be made available to the subcontractor once approved by your contracts teams.
Subcontract Applications Made Easy
Access & Security
Users can access the system on any device - mobile, tablet and desktop and therefore can book their subcontract anytime convenient to them. No need to be in the office, the system is available 24/7 providing a true self-service solution for your subcontract management requirements.
Service users a protected by 2-factor authentication with a fully secure setup using the latest cloud technology
Contracts teams have access via web and app.
Safe, Secure and Accessible
Customisable
All of our products are built for enterprise-level applications and then scaled to suit the size of your organisation by removing unecessary features and focusing on what matters to you. It's easy to upgrade your 123-Works account as business requirements grow to encompass more advanced features already waiting for you.
Workflows are highly customisable and Awareness Intellignce ensures you always know what's going on.
Fully scalable to suit small, medium sized and enterprise-level global organisations requiring advanced features like multi-company/regions and allocation to contracts/projects
Scales to suit your organisation
Getting Started
Setup your system for free using our premium account today, invite service users and embrace a new easier approach to online subcontract management.
Subcontracting Module
123-Works Subcontracting Module includes many great features to get your contracts sorted.
Order summary, Subcontractor and Contract setup, Measure Works, Payment Schedule Generation
Subcontract order approval workflow, Application/Variations, Payment Notices, Pay less notices.
