Timesheet Management Software
Record and track time spent on projects and teams via web or on the 123-Works App.
The 123-Works timesheet system is a focal point for employees, managers and HR teams to record, approve and report on your team's timesheets and allocate these to project costs. Cloud-based, 123-Works secure timesheet management system is available on any device 24/7 making it suitable for office field-based and remote workers alike.
Timesheet Management
From the ground up we've built the timesheet management system to be as easy and quick to use as possible with the system doing the hard work meaning you can focus on your priorities rather than struggling with paperwork, emails and spreadsheets.
The 123-Works timesheet system is a focal point for employees, managers and HR teams to record, approve and report on your team's timesheets and allocate these to project costs. Cloud-based, 123-Works secure timesheet management system is available on any device 24/7 making it suitable for office field-based and remote workers alike.
Empower your employees today with smarter tools for a modern workplace.
Managing Timesheets
Whether you're an individual looking to record time spent while working with clients, a small business or giant global company we have the tools to make your time management seamless.
Timesheet Categories
We've preset your system with a host of popular timesheet categories to get you started but you're free to add your own as necessary. Your employees can select from categories, projects and many other options including recording holiday and travel times.
Approving and Notifications
On submitting the expense into a workflow, a PDF snapshot is created for the user. Setup an Accounts team to enable them to make changes to the expense claim or fix cost analysis/VAT rates prior to approval to payroll.
Reducing the effort required by managers to check and approve expense requests, the system will automatically validate all requests based on business requirements.
Fremium users are automatically setup with basic approval handling and your service users will be notified when their absense request has been approved or rejected. Upgrade to include workflows to enable multi-stage approvals.
One-click is all it takes to approve or reject a expense request and all actions are recorded for auditing. Employees will see their approved holiday on their calendar and any rejected requests can be edited and re-submitted as appropriate.
One-click Approvals
Reporting
Our advanced reporting system makes it easy for managers and HR professionals to find the information they need, track staff absences online and other greate feautures to help run your organisation and improve outcomes for all.
We provide the tools for service users to view their previous expense both tabular, graphically or on a calendar. Managers can see at a glance how much expense allowance is outstanding for individuals, teams and the organisation as whole as well as staff cover during busy periods.
Expense claims can be exported to your accounts system via our API
Information is everything
Access & Security
Users can access the system on any device - mobile, tablet and desktop and therefore can book their expense anytime convenient to them. No need to be in the office, the system is available 24/7 providing a true self-service solution for your expense management requirements.
Service users a protected by 2-factor authentication with a fully secure setup using the latest cloud technology
Safe, Secure and Accessible
Customisable
All of our products are built for enterprise-level applications and then scaled to suit the size of your organisation by removing unecessary features and focusing on what matters to you. It's easy to upgrade your 123-Works account as business requirements grow to encompass more advanced features already waiting for you.
Setup mileage rates, expense categories, projects and more.
Fully scalable to suit small, medium sized and enterprise-level global organisations requiring advanced features like multi-company/regions and allocation to contracts/projects
Scales to suit your organisation
