Document Management with Digital Libraries
In today's digital age, the way we manage documents and information is constantly evolving. One of the key tools that has revolutionized the way we store and access information is digital libraries. These virtual repositories offer a wealth of resources and benefits for individuals and organizations looking to streamline their document management processes.
With 123-Works 'project focused' framework all of your files, images, PDFs and other digital records can be associated back to a project. For Constructions these projects represent your Contracts/Sites and Plots.
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Project-Focused
If you want to make files avaliable to your subcontractors/suppliers/customers then simply create projects/contracts and assign files and digital records to them.
By creating just one folder structure, when a customer logs in they will see a dashboard and have access to the files which you have made available to them. Global files can also appear for all service users.
File previews are available along with auditing - dates/audit history
Empower your employees today with smarter tools for a modern workplace.
Benefits of Digital Libraries for Document Management
- Enhanced Accessibility:
Digital libraries break down geographical barriers and enable users to access documents from anywhere with an internet connection. This level of accessibility is invaluable for remote teams, researchers, and students who need to retrieve information quickly and easily.
- Improved Organization:
With advanced search functionalities and metadata tagging, digital libraries make it simple to organize and categorize documents for easy retrieval. Say goodbye to endless hours spent searching for that one elusive file - digital libraries streamline the process and make document management a breeze.
- Cost-Effective Solution:
Digital libraries eliminate the need for physical storage space and reduce the costs associated with printing and paper-based document management. By going digital, organizations can save money and resources while improving their document management practices.
- Enhanced Security:
Digital libraries offer robust security features to protect sensitive information and prevent unauthorized access. With encryption, access controls, and audit trails, organizations can rest assured that their documents are safe and secure in a digital environment.
- Version Control:
Keep track of different versions of your documents and collaborate with team members without the risk of overwriting important information.
Reporting
Complete auditablilty of data available via the audit history tab provides granular detail of what happened to any record/file. Who created/updated it & when, who accessed it and downloaded it - all captured for review later.
Information is everything
Access & Security
Users can access the system on any device - mobile, tablet and desktop and therefore can book their timesheet anytime convenient to them. No need to be in the office, the system is available 24/7 providing a true self-service solution for your timesheet management requirements.
Service users a protected by 2-factor authentication with a fully secure setup using the latest cloud technology
Safe, Secure and Accessible
Getting Started
Setup your system for free using our premium account today, invite service users and embrace a new easier approach to online timesheet management.
Activity Packs : HR Essentials
123-Works Activity packs are a great way to get all of the features you need to manage HR in your organisation.
HR Essentials includes Leave Management, Expenses, Timesheets, Forms and Workflows to administer all aspects of your online HR self-service operation.
